Visionary 360 Blog

Service tickets and your clients junk mail folder

Communicating with clients is hard enough but when ticket notices, including closed loop replies are landing in your clients junk mail folder, well it seems like a rabbit hole that won’t fill in.

We wanted to run through some steps which may help improve this annoying issue.  Please note, we cannot guarantee that the following steps will solve the junk mail issues, however these are recommended practices so it can’t hurt.

  1. (On-Premise & Cloud hosted) Modify your client’s spam filtering system to always treat your domain as authorized.
  2. (Cloud hosted) Verify the SPF recorded are entered properly in DNS.  Read this KB Article for more detailed information.
    Summarized version:  Make sure one of the following are added to your external domain’s DNS:  v=spf1 ~all  or  
  3. (Cloud hosted)  Add a DMARC record.  This is a new method not commonly known yet.  Read this KB Article for more detailed information.
    Summarized version:  Open your DNS provider interface and add the following CNAME records:

    DNS Record 1 Type: CNAME
    Note: some providers require entering s318306._domainkey instead.
    Enter this value:

    DNS Record 2 Type: CNAME
    Enter this value:

    Need to test?  Navigate to and run an MX record check.

  4. (Cloud hosted) If emails still find their way to the junk mail folder after performing the above, send a request to help@ including details about the junk mail issue and the Cloud team will review if they need to do anything special on their side for your DKIM issue.

About Visionary 360

Visionary 360 is a team of veteran coaches focused on the technology sector, mainly IT Service Providers, helping to successfully implement their tools more effectively with a financial focus.

We are problem solvers who love helping people, doing the impossible while having fun doing it.  We engage with our clients like they are family.  We love working with them, watching their companies grow.  There is no greater reward than seeing our clients prosper.   To learn more about Visionary 360, visit our website at or setup an introductory meeting to discuss your needs.

Have an idea?

Tell us about it!

Sign Up for Notifications

Want notifications for new blog posts?